Q&A Gepidae Open Tournament 2025

REGISTRATIONS
When will the registrations open and close?
They will open sometime on Thursday 20th of March. They will close Thursday May 1st, such that we have enough time to construct the match schedule.

How do we have to register?
Everyone has to register individually, so friends and family members have to do it themselves. This way everyone will have their own ticket and hence can state whether they want to join the cantus. We will ask everyone to explicitly formulate their own volleyball level (such that we can construct even poules), this is easier if everyone just fills out their own registration. One of the questions asked is which team you will join. Based on this team name, we will link all individual players to the right team.

I cannot fill an entire team, but do want to come, what should I do?
Just register the few people you can take with you. We will then couple you to others that cannot fill an entire team, such that you can partake in the tournament.

I cannot come to the tournament anymore, what can I do?
You can simply just give your ticket to somebody else, but please do notify us timely! Especially if the person will join another team. We want their info on allergies and volleyball level and such.

TOURNAMENT
What will the schedule for the day be, as people will arrive later or have to leave earlier?
Right now, we are thinking of starting the tournament at around 12.00, so warm-up and registration will be beforehand (perhaps 11.00). The finals will likely be played around 18.00, after which we provide dinner and there is some time to hit the showers. Around 19.30 we think the cantus can start, but nothing is set in stone yet.

Do I have to bring people from outside of Gepidae?
No, you don’t have to. But we highly encourage you to do bring people from outside the association (or people who have played with Gepidae before). If everybody will bring at least someone that doesn’t know anyone, it will be much more fun for any externals, as it won’t be that everybody already knows each other. Just think of what will happen if there’s only ten people from outside the association.

Who can I bring?
Your mum, your dad, your brother, your sister, your cousin, your niece, your neighbours, your grandma, your friends with benefits, your aunt, your roommates, your nephew, your uncle, your granddad, your huisbaas, your stepmom, a VVV-tje, your favourite teacher, your study mate, your coach, your favourite board member, your TA, Maurice, your team members, someone who has never played volleyball before, your favourite international, your coworkers, your thesis supervisor, your teamlead, your scharrel, your committee members, just anyone in general that you remotely know.

Huh, it will be beginner level focussed, why?
The board has stated in their policy that the tournament will be more focussed on beginner-level. Therefore, we encourage everyone who is really good at volleyball, to just bring some people who are not.

But I will bring a full team with ex-top divisions players…
Fun! No, that will be fine as well. At registration, we ask you to describe the level of your players, such that we can construct poules of the same level, which will make it much more fun for everybody.

May I bring underage people and how will that be fixed with the cantus?
Yes you can! To the tournament without a doubt. For the cantus, we are still in contact with O’café, but most likely they will be able to join the cantus, without alcohol that is of course.

Can I bring more than eight people?
Yes, you can, with a maximum of twelve. If you are more than twelve we ask you to register two teams. Do know that you will play fewer minutes yourself, when you have a larger team.

CANTUS
How does it work?
Since the cantus is on campus, this comes at some restrictions. So, unlike a regular cantus, we cannot offer unlimited beer. On arrival, anyone who registered for the cantus will obtain tokens which can be exchanged for three liters of beer during the cantus. This should somewhat be sufficient to get you to Mexico and back. But if not, drinks will be on own expense. If you don’t know what a cantus is, just register and you will be fine.

Will it just be beer?
For now, yes. But we are still in contact with O’café to see if we can arrange more options. If offered, they will come at a higher price.

Can I bring some people to the cantus, that cannot partake in the tournament?
It will be more fun if everybody that wants to join the cantus,also joins the tournament, so do convince them to join! But if they really can’t, they can just solely join the cantus. The price however, will stay unchanged.

DINNER, LUNCH and DRINKS
What will dinner be and how can I arrange any allergies?
We do not yet know what we will serve, as this is dependent on the number of people that will show up. Vegetarian options will always be available. Any other allergies, like lactose intolerance or gluten free options, can be entered in the form. We will personally reach out to see what we can arrange for you.

Will lunch be arranged?
Unfortunately it is not. This to keep some costs down. You can bring your own sandwiches or order food items from Maurice (at the O’café).

Can we order drinks?
Of course, Maurice will be ready with his crew to serve us all. Do note: no glass in either sports hall and no drinks on the courts (or whilst refereeing/counting). For Hall 2 this means that bringing open containers of any liquid are not allowed.

OTHER
What is this year's theme?
We as the Tournament Committee, TOCO for initmi, have got our very special year theme: TOCO LOCO. Therefore, the theme of our biggest event this year is: ‘Viva el TOCO LOCO’. Basically, just anything Mexican. So come dressed up as a cactus, your favourite Mexican, a mob boss, you name it. Best outfit is up for a prize!